Processing documents

Processing a document converts a Word document from an author to a standardized Word document, HTML, or XML file. This page describes how to process individual, or batches of files by selecting the files and initiating the process manually. To find out how to set up a watchfolder system which will automatically process any file dropped into a folder or FTP location, see here.

  1. The screenshot below shows the Process documents dialog, which you can use to select your documents and preferences. You can get to this dialog in a number of ways. You can decide on the best method for you:
  2. Process Files dialog

    Once you have this dialog box showing, you can browse for files to be processed by clicking Browse,or click Add open documents to add from a list of documents open in Word. Alternatively, you can navigate using the left-hand pane, and double-click files you want to process. Another option is to drag files into the list from Windows/File Explorer.

  3. To select the Standard Set, use the Standard Set: dropdown menu (or you can also just type the Standard Set name here).
  4. Standard Set dropdown menu

  5. If you wish to change the output file name or folder, you can do so by typing a new name or clicking the Browse button () next to the Output folder text box.
  6. When queueing up more than one file at once, you are given two output folder options:

    NB: if Merops processes a new/unsaved document, the output files and the original file will be saved in the default output location. This can be set from the Merops Options dialog.

  7. Click Process. The first time you do this, you will be asked to sign in to the Merops server (see image below). If you don't have an account set up, or you don't know your account details, contact .You can then choose how often you want Merops to ask for your password, which can be useful if you do not want other users of your computer to use your Merops account. Once you have entered your details, click Sign In.
  8. Sign In dialog

  9. Click Start. Processing will then be tracked on the Now processing page of the main Merops program. From here you can see details of files as they are being processed, as well as cancel processing on individual files for any reason.

    Progress bar

  10. As each file finishes, the output files will have been created, and opened according to the current settings, which can be customized on the Processing page of Merops Options.
  11. You will also get a pop-up notification in the corner of your screen, which can also be customized on the Processing page of Merops Options.

    Pop-up notification

    Tip: If you end up with lots of these pop-up notifications, you can close all of them by holding Ctrl on your keyboard while clicking the red X in the top-right corner.

If you don't get the result you expect, or if you are unable to process a document for any reason, see Troubleshooting.

See also